EDI – Electronic Data Interchange

EDI – the Electronic Data Interchange – is a modern method of communication between two independent entities, which involves an exchange of standard structured business and other documents (e.g. orders, delivery notes, invoices, etc.) in an electronic form. 

Why EDI?

  • Do you need to quickly, accurately and cheaply communicate with business partners?
  • Do you need to transfer information quickly and accurately into your information system?
  • Do you keep printing, copying and issuing invoices and starting to lose track of the documents?

There is an effective solution for you – electronic communication in a structured format (EDI).

Do you want detailed information about how EDI works? Download the whitepaper (detailed description) ‘How to work with electronic data interchange (EDI)?’ 

The development of exchange of business and logistics documents is shown in the simple infographics below.

EDI infographic

What are the basics and principles of EDI?

Let's use a practical example of using EDI: An order made in an information system of a customer is automatically transferred into the information system of a supplier.

The example of ordering exactly captures the main idea of EDI. The customer made an order in their information system. The receipt exists in an electronic form. Why not allow suppliers to work directly with this electronic document? If you print the order from your system, send in an envelope, by fax or in a readable form via email, the counterpart has no other option than to manually transcribe it into their system. In case of transfer of an electronic document, however, it is possible to make the receipt of the order automatized

Electronic exchange of documents is not only faster but also much cheaper

The aim of EDI is thus gradually replace paper documents with electronic documents and therefore, reduce costs associated with their exchange, and at the same time to enhance the efficiency and quality of realized processes. EDI documents have the same legal standing as ‘paper documents’. EDI can also be used to link various information systems both outside and within a company.

Common language of EDI

Up to date, many national and industry standards have been defined for EDI communication, such as ODETTE in the car industry or SWIFT in banking. However, these standards are mutually incompatible and therefore, a single international standard for electronic transfer has been created – UN/ EDIFACT.

Data security

The question of security of data transferred via EDI is addressed in a number of ways: by software solutions directly in EDI systems, by using cryptographic techniques (encryption keys, digital signature) for communication between different systems and ultimately also by implementing a digital signature and encryption directly into messages in the EDIFACT format.  

More information is available on EDIzone portal, concerned with electronic communication: www.edizone.cz (czech)

Which solution of EDI communication should you choose?

EDI for suppliers (selling)

Do you want to make the exchange of business and logistics documents more efficient and meet the requirements of your business partner?  

ORION EDI

  • Integration with a company information system.
  • Takes full advantage of electronic data interchange (automation of transfer and control, absence of human error caused by manual transcribing). 
  • Very fast return on investment.
  • Suitable for larger amounts of documents and multiple counterparts.

Find out more information about ORION EDI here.


ORION webEDI

  • Without integration into information system (documents must be manually transcribed).
  • Works with any internet browser. 
  • The fastest and easiest way to start with EDI. 
  • Suitable for a smaller volume of documents. 

Find out more information about ORION webEDI.

ORION EDI: for purchaser (buying)

ORION EDI for purchasers (buying role) is a solution of electronic data exchange and paperless communication that is fully focused on the specifics of the retail and wholesale sectors. It allows for a significant streamlining and speeding up of the whole process of buying goods, including management of product (master data) information, ordering, logistics or goods delivery and invoicing.

This solution that is integrated into an information system of a customer is provided in a form of a service. CCV Information Systems thus provide export and import, conversion, electronic signature and archiving of documents such as orders, invoices, delivery notes, price lists, product catalogues, logistics documents and others. 

Find more information about ORION EDI for purchasers here.

EDI for logistics

ORION EDI solution for logistics is a complete specialised solution for comprehensive electronic data interchange (EDI/B2B) between logistics companies and their customers. With this advanced solution, the flow of documents related to logistics and other processes on both sides is realized only in electronic form and immediately without delays.

Find more information here about ORION EDI for logistics.